New conferences may come from conference submission, conference paper ingestion, or the content selection process. When adding conference papers, create a corresponding conference record if there is none. If you know where to find the proceedings, create a proceedings record as well. In case you know that no proceedings will be […]
Experiments: metadata usage and workflow
New experiments Add a record for the new experiment using the MARC fields here. Check the experiment’s website and/or contact the spokesperson for missing information. The 119__a field will contain the experiment number/short form. Some laboratories, such as Fermilab, SLAC, and Brookhaven, label their experiments by number. You can find […]
INSPIRE subjects list
To include one of these subjects in the 65017__a field of a record, simply type the corresponding letter. The subject will be autocompleted. Experiment-HEP, Lattice, Phenomenology-HEP, and Theory-HEP are all automatically CORE records (980__a:CORE) a Astrophysics b Accelerators c Computing e Experiment-HEP g Gravitation and Cosmology i Instrumentation l […]
Record revision history
You can view the curation history of a record in bibedit by clicking ‘History’ in the box on the left side of the page. This will open a list of all the times a record was edited by a cataloguer or script, including the date and time. If the changes […]
Special characters
If you need to use special characters in a title or an author’s name in bibedit, click the link called ‘Special symbols’ in the box on the left side of the page. This will open a pop-up window with some special characters that you can copy and paste into bibedit […]
Manipulating fields
The MARC table view (default) of bibedit allows you to manipulate fields using buttons or keyboard shortcuts. Adding fields To add a new empty field, click the ‘Add’ button under the ‘Fields’ heading in the menu on the left side of the screen – or just type ‘a’. You can […]
Importing references
There are three ways to import references from a paper. If the pdf is attached to the record, you can use Refextract. Click the icon of a box and arrow at the top of the page. Extracts references directly from the pdf and puts them in MARC format. Note that […]
Display views in bibedit
The default view in bibedit displays all MARC metadata for a record in table view with editable fields and checkboxes. The metadata categories displayed are listed in the lower left of the screen. You can click these checkboxes to display only certain metadata categories. ‘References’ displays only 999C5 fields. ‘Authors’ […]
Edit an existing record
If you know the recid of the record you need to edit, enter it in the box in the upper left of the screen and click ‘Search’. You can also perform a search using the same syntax as when searching INSPIRE. Type this in the box in the upper left […]
Create a new record
When creating a new record for an arXiv paper, use the OAI harvesting interface or the Labs submission form. This way the record goes through the same workflow as other automatically ingested articles; automatic processes like plot extraction and pdf upload are triggered and some specific metadata are automatically added. […]