If a user submits a paper that’s been published in a journal, first check whether the paper fits within our collection policy. If not, reject the paper with a standard reply pointing the submitter to this policy.

If the paper is something we would want, check if it’s from a journal from which it seems we should get regular feeds (HEP related). If we do get feeds and the paper is fairly new (published within a month), send a standard reply in RT that this is a journal from which we get regular feeds, and that the paper will be added or updated within a few weeks. If we get regular feeds and the paper is older, check with DESY whether there have been problems with the feed from that journal.

If the paper is from a different journal, check if there is a record in the Journals database. If we don’t have the journal, check for quality (is it peer reviewed, how many different authors published there, who publishes there, etc.). Add a journal record if necessary.

Check if we have many papers in INSPIRE from that journal (fin j journal name). If the journal contains CORE topics, we may want to harvest it. Pass the journal on to Annette or Kirsten for review.

After completing these steps, catalog the record as usual.