If you are creating a new record for a published paper, follow these instructions.
Curate DOIs, authors, titles, and references using the linked instructions:
The date the paper first appeared goes in 269__c. If the paper has been published, the first date of publication goes in 260__c. The year that the volume/issue appeared goes in 773__y. For example, if a paper appeared on arXiv July 31st, 2015, first appeared online at the publisher’s site December 15th, 2015, and the issue of the journal it was published in came out January 20th, 2016, the record would have the following date tags:
269__c:2015-07-31
260__c:2015-12-15
773__y:2016
300__a contains the number of pages in the paper. Just use numbers (e.g. 109).
Any public notes will go in 500__a, while internal notes can be added to 667__a.
520__a contains the abstract.
540__a contains CC License inforamation and 540__u contains the url of the license.
PACs go in 084__a, with 084__2:PACS. Author supplied keywords go in 6531_a, with 6531_9:author indicating the source. These are only added to published articles, not eprints.
65017a contains INSPIRE subject terms, with 650172:INSPIRE indicating the source.
If the paper is associated with an experiment, the standardized short form of the experiment’s name goes in 693__e. You can find this by searching the Experiments database. The accelerator name can go in 693__a and the beamline can go in 693__b. If it was written by a collaboration or on behalf of a collaboration (this will be explicitly indicated in the fulltext of the paper), write the collaboration name in 710__g. This can also be found in the Experiments database, in a link leading to other papers by the collaboration.
Pubnotes (773)
As stated above, the publication year goes in subfield ‘y’. The volume number, which is preceded by the letter if there is one associated with the journal (e.g. Phys. Rev. D volume 100 => D100) goes in subfield ‘v’. First page, article ID or page range goes in subfield ‘c’.
If the paper has an issue number, be sure to include it in subfield ‘n’, especially if it is from the list of journals that require issue numbers to be uniquely identified.
The short form of the journal name goes in subfield ‘p’. You can find this by searching the Journals database.
If we don’t have a record for journal, add one.
Add any relevant information about errata, addenda, and corrigenda.
Links and fulltext
If the paper does not contain a DOI or link to arXiv, add a link to the paper’s splash page in the proceedings or journal in which it appears to 8564_u with a description of the link (e.g. U. Cambridge Server) in 8564_y. Do this even if you are able to upload the fulltext. The link should be (reasonably) stable, and so should not point to a pdf.
If fulltext is freely available (i.e. it is not hidden behind a paywall), upload it either through Bibedit or the File Manager. Remember that just because you can access the paper at your institution does not mean it is freely available for us to upload.
980 tags
If the paper has a pubnote in the 773 field (journal short form, volume number, page number/ID) or an arXiv number, it can be marked 980:Citeable. If the paper has been published in a journal that falls under our definition of ‘published’, be sure it is marked with 980__a:Published.
All papers, regardless of whether they are ‘published’ or not, must be marked 980__:HEP in order to be searchable in INSPIRE-HEP.